Job Summary
The Guelph Jazz Festival is seeking a motivated and detail-oriented Production Assistant to support our General Director, Artistic Director, and festival team in both administrative and marketing tasks. This role will play a key part in coordinating artist logistics—including contracts, travel, accommodations, hospitality, and technical needs—while also supporting artist communications and immigration paperwork. The Production Assistant will contribute to marketing and outreach by assisting with the social media campaign, creating promotional content, liaising with media, and helping track sponsor recognition. Additional responsibilities include supporting the Guelph Jazz Festival’s Around Town program, coordinating print and digital materials with our Graphic Designer, and assisting with the organization and distribution of festival marketing collateral.
This role offers an exciting opportunity to develop hands-on experience in arts administration, event coordination, artist relations, marketing, and communications in a dynamic, creative environment.
Skills
- Adaptability: Ability to stay focused and meet goals when plans change, deadlines shift, or new tools are introduced. You’ll learn how to adjust quickly in a fast-paced festival environment.
- Collaboration: Work closely with a small team to coordinate a large-scale event, supporting staff, artists, and volunteers to deliver a successful festival.
- Communication: Strengthen your professional communication skills by writing emails, promotional content, and artist documents, and engaging with media and sponsors.
- Creativity and Innovation: Use your creativity to design engaging marketing materials, contribute to new ideas for promotions, and problem-solve in dynamic situations.
- Digital Skills: Gain hands-on experience with tools like Google Sheets, email marketing platforms, social media channels, and graphic design software to plan, track, and promote festival activities.
- Problem-Solving: Develop your ability to troubleshoot logistical challenges, propose solutions, and make informed decisions during the planning and execution of the festival.
- Reading and Writing: Improve your ability to understand and produce professional documents, from social media posts and newsletters to immigration letters and marketing content.
Work Conditions
The Production Assistant will work in a combination of their own remote workspace and the GJF shared office space at Silence in Guelph, using a personal computer. Flexible hours available. Scheduled hours of work will be flexible over the period between July and the end of the August.
Additional Information:
The Guelph Jazz Festival is an equal opportunity employer, and encourages applications from women; those who are Black, Indigenous, and people of colour; people with disabilities; and people of diverse sexual orientations, gender identities, and gender expressions. Staff will be expected to adhere to the Festival’s Anti-Harassment and Anti-Discrimination policy.
Eligibility:
This position is funded through the Canada Summer Jobs program. To apply, you must:
- Be 30 years of age or younger at the start of employment
- Be legally entitled to work in Canada
- Not be an international student
Do you meet these criteria? We encourage you to apply!
How to Apply:
Please email cover letter and resume (in Word or PDF format) addressed to Chelsea Masse ([email protected]) with Production Assistant in the subject line. We sincerely thank all applicants for their interest in this position. Only those selected for an interview will be contacted. Applications must be received by 26 May 2025.
Job Type: Fixed term contract
Contract length: 8 weeks
Contract start: July 7, 2025
Contract end: August 30, 2025
Pay: $17.20 per hour
Expected hours: 35 per week